Undergraduate Academic Integrity Review Process

Section 13 – Academic Integrity Review

Academic integrity violations at the graduate level are managed by the respective School (Section B.13.10 below), and violations at the undergraduate level are managed by Office of Student Judicial Affairs and Community Standards (Sections B.13.20 and B.15, below).

13.20 Academic Integrity Violations by Undergraduate Students

I. Initiating a Report
If the instructor, academic unit or appropriate university official has reason to believe, based on observation or other information, that a student has violated the university’s academic integrity standards, they are encouraged to make reasonable attempts to meet with the student and discuss the alleged violation and the information which supports the charge. When necessary, such discussions may be conducted virtually. In this meeting every effort should be made to preserve the basic teacher/student relationship. The student should be given the opportunity to respond to the allegation.

The instructor should assign a mark of “MG” until notification is received from the Office of Student Judicial Affairs and Community Standards that a final decision has been made.

Also, because the student may contest the allegation, they must be allowed to attend all classes and complete all assignments until the incident report is resolved.

II. Outcomes
The instructor, academic unit or appropriate university official may recommend an appropriate outcome for the violation.

Outcomes include but are not limited to: grade penalties (e.g., “F” in course) and dismissal from the academic department. In addition, outcomes of suspension or expulsion from the university may be assessed when indicated by university standards (such as the seriousness of the misconduct or the existence of previous academic violations by the student). Refer to Appendix A: Academic Dishonesty Guidelines for Determining Outcomes, when deciding which outcomes are most appropriate for the violation.

Students may not withdraw from a course in which they have committed or have been accused of committing an academic integrity violation. Students found to have withdrawn from a course in which an academic integrity violation is alleged or determined will be re-enrolled in the course.

Students found responsible for an act of academic dishonesty in a course in which they have participated but have not enrolled (auditing), may be retroactively enrolled and assigned an appropriate outcome.

Outcomes for second offenses will be more severe and generally will include suspension or expulsion.

III. Reporting Violations of Academic Integrity
As soon as possible, the instructor, academic unit or appropriate university official will provide the Office of Student Judicial Affairs and Community Standards with a completed Academic Integrity Violation Form and supporting documents.

Students having specific information regarding academic violation(s) of a classmate and wishing to report this academic misconduct are encouraged to contact the faculty member of the course.

IV. Response to Report
Once a report of an Academic Integrity Violation has been submitted, the Office of Student Judicial Affairs and Community Standards will evaluate the report, confirm whether or not the student has a previous disciplinary record at the university, and notify the student of the allegation in writing. A copy of the notification will be sent to the individual submitting the report and to their academic dean, if appropriate.

If the student is an individual with a disability and needs a reasonable accommodation in order to fully and effectively participate in any stage of the academic integrity review process, the student should notify the Office of Student Judicial Affairs and Community Standards, in writing, at the earliest possible opportunity. The Office of Student Judicial Affairs and Community Standards will work with the student and Office of Student Accessibility Services (OSAS) to ensure reasonable accommodations are provided. While such requests may be made at any point during the academic integrity review process, the student is strongly encouraged to make any request known at the earliest possible opportunity and, if possible, at least five business days in advance of an anticipated activity where the accommodation is needed.

The student will be given the opportunity to meet with staff from the Office of Student Judicial Affairs and Community Standards. During that meeting, the student has the opportunity to provide their perspective and present any information regarding the incident. If the student fails to respond to the written notice and meeting request a decision may be reached in absentia (see Section B.12.05).