Section 13 – Academic Integrity Review
Academic integrity violations at the graduate level are managed by the respective School, and violations at the undergraduate level are managed by Office of Student Judicial Affairs and Community Standards.
13.20 Undergraduate Students
I. Initiating a Complaint
If the instructor, academic unit or appropriate university official has reason to believe, based on observation or other evidence, that a student has violated the university academic integrity standards, they are encouraged to make reasonable attempts to meet with the student and discuss the alleged violation and the evidence which supports the charge. When necessary, such discussions may be conducted by telephone or electronic mail. In this meeting every effort should be made to preserve the basic teacher/student relationship. The student should be given the opportunity to respond to the complaint.
The instructor should assign a mark of “MG” until notification is received from the Office of Student Judicial Affairs and Community Standards that a final decision has been made.
Also, because the student may contest the allegation, they must be allowed to attend all classes and complete all assignments until the complaint is resolved.
II. Sanction and Consequences
Unless the reporting party withdraws the allegation, the instructor, academic unit or appropriate university official may recommend an appropriate sanction for the violation.
Sanctions include but are not limited to: grade sanctions (e.g., “F” in course) and dismissal from the academic department. In addition, sanctions of suspension or expulsion from the university may be assessed through a review process when requested by the instructor, by the academic or administrative unit in which the violation occurred, or when indicated by university standards (such as the seriousness of the misconduct or the existence of previous academic violations by the student) Refer to Appendix A: Academic Dishonesty Sanction Guidelines, when determining which sanction is most appropriate for the violation.
Students may not withdraw from a course in which they have committed or have been accused of committing an academic integrity violation. Students found to have withdrawn from a course in which an academic integrity violation is alleged or determined will be reenrolled in the course upon receipt of a violation report by the Office of Student Judicial Affairs and Community Standards.
Students found responsible for an act of academic dishonesty in a course in which they have participated but have not enrolled (auditing), will be retroactively enrolled and assigned an appropriate sanction.
Sanctions for second offenses will be more severe and generally will include suspension or expulsion.
III. Reporting Violations of Academic Integrity
As soon as possible, the instructor, academic unit or appropriate university official will provide the Office of Student Judicial Affairs and Community Standards with a completed Academic Integrity Violation Form. The reporting party likewise will make a reasonable attempt to provide a copy of the report to the accused student.
Students having specific information regarding academic violation(s) of a classmate and wishing to report this academic misconduct are encouraged to contact the faculty member of the course.
IV. Response to Report
Once a report of an Academic Integrity Violation has been submitted, the Office of Student Judicial Affairs and Community Standards will evaluate the report, confirm whether or not the accused student has a previous disciplinary record at the university, and notify the student of the allegation in writing. A copy of the notification will be sent to the individual submitting the report and to their academic dean, if appropriate.
If further review is not required, the student will be notified of report received, alleged violations and recommended sanctions. The student will also be given the opportunity to meet with a review officer from the Office of Student Judicial Affairs and Community Standards. During that meeting, the student has the opportunity to request further review of the matter, thus initiating the Administrative Review process. If no meeting or further review is requested, the matter will be considered complete and sanctions initiated.
If the incident requires further review (such as when an instructor or academic unit has requested additional sanctions, when a student has previously been found responsible for an academic integrity violation or when university standards indicate suspension, expulsion, revocation of degree or revocation of admission), the student is notified in writing and must meet with a review officer from the Office of Student Judicial Affairs and Community Standards as part of the Administrative Review process. At or following that meeting the Director or designee will determine whether the matter may be appropriately resolved by Administrative Review, either Voluntary or Summary. The Administrative Review meeting with the Student Judicial Affairs review officer is the student’s opportunity to present any information regarding the incident. If the student fails to respond to the written notice and instruction to schedule an appointment with the designated review officer of the Office of Student Judicial Affairs and Community Standards, an administrative hold will be placed on the student’s record prohibiting the student from performing registration transactions until an appointment is scheduled and completed (see Section B.10.10). In addition, a Summary Administrative Review may be conducted in absentia when a student fails to respond to initial notification (see Section 12.05).
13.10 Graduate Students
I. Applicable Students. This process is applicable to the following graduate students, regardless of whether the student is enrolled online or in-person: masters, professional doctorate, Ph.D., dual-degree, progressive degree students (who have completed the undergraduate component), certificate, and visiting.
This process does not apply to students enrolled in: Ostrow School of Dentistry; the M.D. program at Keck School of Medicine; the Leventhal School of Accounting, and in a Leventhal course.
II. Submission of a Report.
a. Only faculty members are permitted to report a violation. If a student/other has reason to believe an academic integrity violation has been committed, they should communicate with the faculty/designee of the course.
b. Reports shall be submitted to the Academic Integrity Coordinator (“AIC”) of the School to which the graduate student belongs.
c. Reports may be submitted up to one year after the date of the alleged incident. This timeframe may be extended under special circumstances (i.e. complaint is severe enough to impact the awarding of the degree).
d. Because the student may contest the allegation, they must be allowed to attend all classes and complete all assignments until the report is resolved.
III. Notice to Student
a. The AIC will provide notice to the student of the exact allegations and subsequent process.
b. The student may not withdraw from a course in which they have been accused of committing an academic integrity violation.
c. Unless otherwise permitted, the student will have five calendar days from the receipt of the notice to respond to the AIC to set up an initial meeting. Unless otherwise permitted, the initial meeting shall take place within five calendar days of the student’s response.
d. If a student does not respond, they will be notified that the decision-making process will proceed without them. A student’s failure to respond will not be assumed as an admission of guilt.
e. At the initial meeting, the AIC shall provide the student with: an opportunity to review the report and supporting documents; information about the process; an opportunity to discuss mitigating factors; and a timeline for submitting supporting documents.
IV. Review Options
a. Individual Review. The student will meet with the AIC and faculty member to discuss the incident and potentially come to an agreement as to responsibility and sanction (if any). This may take place over the course of multiple meetings. No other parties are permitted during the process. The student has the right at any time prior to a final decision to opt out and pursue a Panel Review.
b. Panel Review. Panel Reviews are required at the request of a student, or if a sanction of expulsion or suspension may be warranted. The AIC will convene the School’s Academic Integrity Panel to review the incident report and documentation, and meet separately with the student and faculty. The Panel shall be composed of 3-5 members (faculty and staff, designated by the Dean). The Panel shall make a determination as to whether the student is responsible, also recommend a sanction (if necessary).
a. The student is permitted to appeal the Individual or Panel Review within ten calendar days of receiving notice, unless otherwise permitted. Appeals shall be submitted to the AIC.
b. Appeals are permitted only on the following grounds:
- New evidence has become available which is sufficient to alter the decision, and which the student was not aware of or could not have been reasonably obtained at the time of the initial review.
- The sanction imposed is excessive or inappropriate.
- The AIC or Panel failed to follow university rules or regulations applicable to the particular student’s matter while reviewing the cited behavior.
c. The faculty member will have five calendar days to review and respond, if they so chose.
d. The AIC will provide the Individual or Panel decision, the Appeal, and the Response to the Appeal (if any), to the Dean or designee. The Dean or designee will have five calendar days to provide a written final decision to the AIC. This decision is final and binding, and will be provided to student and faculty member.
a. One or more of the following sanctions may be imposed:
- Expulsion (see Section 11.81)
- Suspension (see Section 11.82)
- Revocation of Degree (see Section 11.85)
- Grade Sanctions (see Section 11.88)
- Other (see Section 11.94)
b. Sanctioning Guidelines are provided in Appendix A. Sanctions for second offenses will be more severe and generally will include suspension or expulsion.