How to Report Undergraduate Student Academic Misconduct

When you believe a violation may have occurred in your class, the following steps should be taken:

  1. It is strongly recommended that you meet with the student to discuss the incident as soon as possible. This is the student’s opportunity to understand that he or she violated the standards for the class as well as the student’s opportunity to provide a response. If a personal meeting cannot be arranged, this may be accomplished through a telephone conversation or through email correspondence.When a student denies a violation, the student should be allowed to remain in the class and complete course work until a final resolution is reached. The Student Conduct Code states:

    “If the instructor, academic unit or appropriate university official has reason to believe, based on observation or other evidence, that a student has violated the university academic integrity standards, he or she is encouraged to make reasonable attempts to meet with the student and discuss the alleged violation and the evidence which supports the charge. When necessary, such discussions may be conducted by telephone or electronic mail. In this meeting every effort should be made to preserve the basic teacher/student relationship. The student should be given the opportunity to respond to the complaint. The instructor should assign a mark of “MG” until notification is received from the Office of Student Judicial Affairs and Community Standards that a final decision has been made. Also, because the student may contest the allegation, he or she must be allowed to attend all classes and complete all assignments until the complaint is resolved.” (SCampus Section 13.10)

  2. When you have determined that a violation has occurred, it is required that you file a report of the incident with Student Judicial Affairs and Community Standards. A form is provided for this in Appendix B of the Student Conduct Code located in the current SCampus. Supporting documents such as the exam, unauthorized notes or the plagiarized paper with copy of source material should be included with the report. Student will be allowed access to the report and supporting documents you submit.You may be contacted by a staff member for further information or clarification if necessary.
  3. Student Judicial Affairs and Community Standards will send the student a notification letter advising the student of the complaint and of the student’s opportunity to discuss the allegation with a Student Judicial Affairs staff member. You will be copied on the notification letter.
  4. Student Judicial Affairs and Community Standards also notifies the university Registrar of the pending action as the student may not withdraw from the course. If a withdrawal has occurred, the student will be reenrolled.

Please refer to section 13.00 of the Student Conduct Code in the current SCampus for a complete description of the process for reporting and reviewing academic integrity violations.

Additional reporting information is available through Student Judicial Affairs and Community Standards.

[Note: failure or inability to follow all recommendations in step 1 does not invalidate a student violation.]

The following appendicies from SCampus are useful in reporting academic misconduct. Click to download each in PDF format.

Completed Appendix B and supporting documentation may be emailed to sjacs@usc.edu, delivered in person or via Campus Mail to STU 206, M/C 4894.

Appendix A

Appendix B